Switch from Google Workspace or Microsoft 365

Before you start

• Sign in to Dazr Suite with a free Dazr account. For a team, create your organisation in Dazr Identity first, so shared folders can go straight into its shared space.
• Check the room you have: 500 MB for your own files and 500 MB for each organisation space. Each file can be up to 100 MB.
• See what carries over: the compatibility table lists the Word, Excel and PowerPoint features that convert, and the known limits.

From Google Workspace

1. Go to takeout.google.com and sign in with your work account. Choose Deselect all, then tick Drive.
2. Under All Drive data included you can pick folders. Under Multiple formats, choose .docx for documents, .xlsx for spreadsheets and .pptx for presentations.
3. Choose Export once, as a .zip file, and create the export. Google emails you a download link when it is ready.
4. Download the .zip file and unzip it. Your folders are inside Takeout, Drive.

Skip .gdoc, .gsheet and .gslides files, for example from a Google Drive folder on your computer. They are shortcuts to documents on Google’s servers, not the documents themselves, and they do not open anywhere else. Takeout converts the real documents to .docx, .xlsx and .pptx for you.

Administrators can export the files of the whole organisation with the data export tool in the Google Admin console.

From Microsoft 365

1. If OneDrive syncs to your computer, your files are already there. Open the OneDrive folder and make sure every file is on your device: right-click it and choose Always keep on this device.
2. Otherwise, open OneDrive or a SharePoint library in your browser, select the files and folders and choose Download. Several items arrive as one .zip file: unzip it.
3. Word, Excel and PowerPoint files need no conversion. Docs, Sheets and Slides open .docx, .xlsx and .pptx directly.

For a whole organisation, each person can follow these steps for their own files, and an administrator for the shared libraries.

Bring your files into Dazr

1. Open Dazr Files and sign in. Choose My files, or your organisation’s shared space.
2. Drag whole folders from your computer onto the page. Dazr Files uploads them with their subfolders. Upload folder in the New menu does the same.
3. Open a few important documents in Docs, Sheets and Slides and check them, especially the ones with complex layouts.
4. Work together: files in the shared space are there for every member, and a share link sends a file to people outside your organisation.

How your files convert

• .docx, .xlsx and .pptx stay as they are: Docs, Sheets and Slides open and save them directly.
• Google Docs, Sheets and Slides come out of Takeout as .docx, .xlsx and .pptx, the conversion Google itself does.
• .gdoc, .gsheet and .gslides are only shortcuts and contain no content; export with Takeout instead.
• Older .doc, .xls and .ppt files open in the apps and are saved as .docx, .xlsx and .pptx.
• OpenDocument files (.odt, .ods, .odp) open and save as they are.
• PDFs, pictures and other files are stored exactly as they are, and PDFs and pictures open in a preview.

Converting between formats can change the layout or drop features, so check important documents after converting.

Leaving is just as easy

Download all your files as one .zip file whenever you want: Storage, Download all files. Everything comes out in the formats you know, with your folders. Organisations can do the same for their shared space.